Most practice management software is priced as a monthly base fee, but the real cost often includes per-practitioner add-ons, SMS fees, AI tools, and eClaims integration sold separately. For Canadian practitioners, also check whether pricing is in CAD or USD — a 30–40% difference. The features that should always be included in the base price: scheduling, payments, client records, and basic documentation.
Why practice management pricing is confusing
Practice management software is priced in a way that makes apples-to-apples comparison genuinely difficult. A platform advertising "$39/month" might end up costing $140/month once you add practitioners, SMS reminders, and the eClaims integration you actually need. Another platform at "$95/month" might include everything.
This isn't always deliberate obfuscation — it reflects real differences in how platforms structure their features. But it means the advertised price is almost never the price you'll actually pay. You need to know what questions to ask before committing to a plan.
What should be in the base price
These features should be included in any base plan without additional charges:
- Scheduling and calendar management — appointment booking, calendar view, availability management
- Public booking page — a client-facing page where clients can book directly
- Email appointment reminders — automated, not manual
- Client records — contact details, appointment history, notes
- Basic invoicing and payment tracking — the ability to record and track payments
- Clinical documentation — at minimum a notes field; ideally a structured SOAP note editor
- Digital intake forms — client-facing health questionnaire before the first appointment
If any of these are charged as add-ons or locked to higher tiers, that's worth factoring into your comparison. A platform that charges separately for reminders or intake forms is one where the "base price" number is meaningfully misleading.
Common add-ons to watch out for
These features are commonly sold as paid add-ons above the base monthly price:
| Feature | Often included | Often an add-on |
|---|---|---|
| Email reminders | ✓ Usually included | — |
| SMS reminders | — | Often +$15–30/mo or per-message |
| Online payments (Stripe) | ✓ Usually included | — |
| eClaims / insurance billing | — | Often +$15–25/mo |
| Additional practitioners | — | Per-seat fee (+$15–40/mo each) |
| AI SOAP generation | — | Often +$25–50/mo |
| Custom intake fields | — | Sometimes higher tier only |
| Data export on cancellation | ✓ Should be included | Some platforms charge |
| Setup / onboarding fee | Should be $0 | Some charge $99–500 |
The per-practitioner fee is the one that catches most practices off guard. A platform charging $49/month base + $29/month per additional practitioner costs $107/month for a two-person practice and $165/month for a four-person practice — very different from the advertised price.
The Canadian pricing gap
This is the issue most Canadian practitioners don't think about until they've already signed up: most practice management software is priced in USD.
At current exchange rates, a platform charging $79 USD/month is actually $110+ CAD/month. Over a year, that's $1,320 CAD more than the advertised price suggests — before any add-ons.
Beyond the currency issue, US-based platforms often lack features that Canadian practitioners actually need:
- PHIPA compliance — Canadian privacy law has different requirements than US HIPAA; compliance with one doesn't mean compliance with the other
- Canadian data residency — PHIPA requires client health data to be stored in Canada or under equivalent protection; many US platforms don't offer this
- eClaims integration — TELUS Health eClaims is specific to Canada; US platforms typically don't support it
- Canadian payment processing — Interac e-transfer, for example, is a Canadian-specific payment method
When comparing prices, always confirm the currency and whether the platform actually supports the Canadian-specific features your practice requires.
How to compare plans fairly
Build your own total-cost comparison before deciding. For each platform you're evaluating:
- Start with the base monthly price (in CAD)
- Add the per-practitioner fee × your number of practitioners
- Add any SMS reminder fees (estimate based on your appointment volume)
- Add the eClaims integration fee if you bill insurance
- Add the AI tool fee if you want AI-assisted notes
- Note any setup fee or annual contract requirement
The total is your real monthly cost. Then compare features: does each platform actually include everything you need at that price, or are you missing something critical?
One more thing to check: what happens to your data if you cancel? Some platforms charge a data export fee or make it difficult to leave. A platform that makes cancellation easy is a platform that earns your business every month.
What MyoMesh costs and why
MyoMesh is priced in CAD with no hidden fees and no setup cost:
- MyoClinic — $65/month: Full platform for 1:1 practices. Scheduling, payments, SOAP notes, body chart, digital intake, reminders, invoices, and reports — all included.
- MyoStudio — $95/month: Everything in MyoClinic plus group class scheduling, waitlists, and class capacity management. For Pilates studios, yoga studios, and multi-discipline clinics.
- Additional practitioners — +$22/month each: On either plan. No per-patient or per-appointment fees.
- MyoMind AI — +$34/month per practitioner: SOAP generation, pre-visit briefs, body chart trend analysis, and clinical red flag screening.
SMS reminders, Stripe payment processing, digital intake forms, and custom intake fields are all included in the base price. There's no setup fee, no annual contract, and no charge to export your data if you ever want to leave.
See the full feature list on the MyoMesh pricing page.
Common questions
Canadian practice management software typically ranges from $40 to $200+ per month depending on the plan and number of practitioners. Solo practitioner plans start around $40–$70/month. Multi-staff or studio plans range from $80–$150/month. MyoMesh starts at $65/month for solo practitioners and $95/month for clinics and studios — both in CAD, with no hidden fees.
At minimum, the base price should include scheduling, a public booking page, email reminders, client records, basic invoicing and payment tracking, and clinical documentation. Features commonly charged as add-ons include AI tools, SMS reminders, and eClaims integration.
Common hidden costs include per-patient or per-appointment fees, setup or onboarding fees, data export fees when you leave, SMS reminder fees charged per message, and per-practitioner fees not clearly stated upfront. Always ask specifically about these before signing up.
Yes — US-based platforms price in USD, adding 30–40% to the effective cost for Canadian practitioners. They may also lack PHIPA compliance, Canadian data residency, eClaims integration, and Canadian payment processing. Always confirm the currency and Canadian-specific features before comparing.
No hidden fees.
No surprises.
MyoMesh pricing is in CAD, transparent, and the same on day one as it is on day 365.
See full pricing → Start your experience